TotalCard is a powerful, modular campus card system that allows colleges and universities to easily identify, validate and track students and faculty members. Students can use their ID cards for a variety of things both on and off campus including purchases, utilizing meal plans, attending events, accessing dorm rooms and other campus facilities, tracking attendance in class, and more.
TotalCard is designed to work within each university to provide user-friendly account management, reporting and system administration. The system’s modular design allows campuses to implement features and applications one at a time, in phases or all at once, depending on specific campus needs. The system can easily expand as your campus needs grow in the future.
The TotalCard product was initially created as an affordable point-of-sale application for Mississippi State University back in 1989. Over the years, the product has evolved through real-life use in colleges to now offer applications that include:
- Photo ID Production
- Student Attendance
- Bookstore Buy-back Management
- Advanced Point-of-Sale
- Meal Plan Management
- Access Control (with Housing Management Interface)
- Visitor Management
- Electronic Time Management
- Event Tracking
- Privilege Management
- Key Box Management
- Mobile Student ID Validation
- Financial Aid Pre-check
- Inventory Management
- Parking and Ticketing – 2016
- API for 3rd party integration – Pharos, Papercut, Ratex, SwiftData
- Financial Aid Disbursement (through Veita integration)
ID + Payment, Tracking & Validation
Build a One Card Solution for Your Campus
Photo ID | Create Custom Card Designs
- Customize card design for different classifications of students or employees
- Print an unlimited number of database fields directly to the card
- Enroll student and employee data and card information in one user-friendly interface
- Print badges one at a time or batch print large quantities
- Support for multiple card technologies including prox, smart card, MIFARE and magstripe
- Add barcodes for use with other applications on campus, such as the library or study rooms
- Automatically assign card numbers directly to student or faculty accounts
- Capture photos of cardholders for validation in other TotalCard applications
Access Control | Easily Assign Access & Privileges
- Single step card issuance and activation
- Open-architecture hardware platform
- Support for PoE and RS485 controllers
- Support for IP-enabled readers
- Campus-wide lockdown
- NFC Ready – Use mobile device for door access
Dining & Meal Plan | Point-of-Sale
- Unlimited number of meal plan definitions
- Allow for increasing or declining balances
- Customize meal plans per day, week or semester
- Customized meal periods at multiple locations on campus
- Streamline dining transactions to a single terminal for campus card, cash, credit and debit
- Configure the touchscreen keyboard to meet each locations’ needs
- Intuitive operation for cashiers
- Complete reporting capabilities
Student Attendance | Seamlessly Integrate with SIS
- Streamlined student check-in process
- Electronic reporting for class attendance
- Enforcement of attendance policies in classes
- Real-time integration with Student Information System
Event Tracking | Efficiently Manage Campus Events
- Validation of Student ID for use of recreational facilities
- Membership management for pool or health center
- Controlled entry to events for those that have purchased tickets or have valid student IDs
- Use of electronic reporting features to see who is attending events
- Issue of student rewards for event participation
Bookstore | Centralize Payment Processing & Book Buy Back
- Streamline bookstore transactions to a single terminal for campus card, cash, credit and debit
- Allow for discounts for student and staff
- Ability to manage one store or unify multiple locations
- Automated book buy back can put credit directly to the campus card
Key Management | Master Keys Made Easy
- Simplified master key check-out
- Automatic notification of missing keys
Vending, Laundry & Copy Control | No Need for Cash & Coins
- Eliminates coin collection
- Convenient for students
Time & Attendance | Student Worker Time Clock
- Eliminates paper time cards
- Clock-in and out via barcode or magnetic stripe
Visitor Check-in | Simplified Guest Registration
- Driver’s License scanning
- Associate guests with student residents
- Real-time onsite list
- Ban unwelcome visitors and guests
- Automated email notification
